January 24, 2015

Safety First-Building Safety

Filed under: Safety First — houtkin @ 10:30 pm

Last post focused on gathering emergency information and compiling it into a single document that can be posted in your office and at the homes of your staff.  This post deals with safety in the building where your office is located.  Since 911, the New York City Fire Department implemented an emergency process for buildings that includes regular evacuation and life safety drills at least once a year, a building emergency team, the designation point for evacuated tenants, recommendations for staff accountability and new processes that support both evacuation and shelter-in-place scenarios.

Here is a more in-depth article on talking with your building manager about building safety.   http://www.houtkinconsulting.com/FacilitiesPosted.pdf

Some information that you may want to add to your emergency notification card that you would gather after your discussion with your building manager is:

  1. Building Manager contact
  2. Building Manager contact number
  3. Building Manager Office Location
  4. Building Emergency Number
  5. Evacuation path on your floor
  6. External building meeting point in the case of evacuation
  7. Your Floor Wardens: Names and contact Information
  8. Floor Searchers: Male and Female
  9. Personnel trained in CPR on your floor
  10. Location of Fire Phone on your Floor
  11. Location of defibrillator

Your business emergency notification may look like this with this additional information.


January 18, 2015

Small Business Disaster Recovery: Safety First

Filed under: Safety First — houtkin @ 2:00 pm

Safety First focuses on those processes and procedures dealing with two basic scenarios: evacuation and shelter-in-place.

In both cases, the required tools are:

1. Communications plans: Owner to Emergency Personnel/Organizations; Owner to building manager; owner to staff; Staff to Family

2. Communications tools: Municipal websites, email addresses and twitter accounts; Business Call Tree and annual test, wallet card; Family Call Tree.

3. Evacuation process

4. Accountability process

5. Accountability tools.

Communications Plans: Part 1 (20150118)


1. Create an emergency listing of local, municipal resources.  The main ones are: City Office of Emergency Management, Local Emergency number, Local Police Precincts, Local Firehouse, Local hospitals (at least 2-3), Poison Hotline.

Include all contact information: Municipal (311, 911), full address, current Captains, email and twitter accounts.

Everyone in your family and all staff should have access to this information and should be posted several places in the office, on the phone and in the wallet card.

Speak with your local police and firehouse regarding those processes they have put in place in case of an incident, including when you would evacuation and who will communicate that; when you would shelter-in-place and who will communicate that and recommendations for your family and business.

Check these numbers and municipal process at least twice a year.

See sample, below.

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